Help Topics: Browsing Collections Using Advanced Search Viewing Results Viewing Compound Objects My Favorites
Browsing Collections Using Advanced Search Viewing Results Viewing Compound Objects My Favorites
Browsing Collections Use the browse option for viewing items in a collection without specifying search criteria. Results are presented in alphabetical order by title. Viewing options Within the browse page there are multiple views. Depending on the collection, all or only some of these views may be available. Grid- displays up to five fields. Thumbnails- displays a thumbnail image and the item title. Bibliographic- displays text from up to five fields without images. Titles- displays only item titles.
Browsing Collections
Use the browse option for viewing items in a collection without specifying search criteria. Results are presented in alphabetical order by title.
Viewing options Within the browse page there are multiple views. Depending on the collection, all or only some of these views may be available.
Using Advanced Search Use Advanced Search To limit your search results. To search multiple collections at once. If you have very specific search criteria. Elements of the Advanced Search page are described below. The search options presented differ based on your initial choice to search Across all fields or Selected fields. The default selection is to search across all fields. Each letter below corresponds to a definition of that element. Search Across All Fields Figure 1 - Search Across All Fields image A. Global Navigation Bar Global navigation for searching, browsing, and working with items in collections. B. Search Click an option to specify your search preference. Search across all fields within collections or selected fields within collections. The default mode searches across all fields. C. Search Operators These are the types of queries available. You may choose to search for all of the words, the exact phrase, any of the words, none of the words, or a combination thereof. D. Search Text Boxes Type your search terms in the appropriate text boxes. E. Search Button Click Search when you have finished specifying your search criteria. F. Clear Button Click Clear to reset all the search fields. G. Available and Selected Collections Depending on the number of available collections, you'll see either a check box or list box option for selecting collections. If check boxes: choose which collections to search by clicking check boxes next to collection names. To remove a collection from your search, uncheck the box. If list boxes: select a collection name and click Add. Collections will appear in the Selected collection list box. To select multiple collections from a list box, press CTRL from your keyboard while selecting collection names. Click Add or Remove. Search Selected Fields Figure 2 - Search Selected Fields image A. Global Navigation Bar Global navigation for searching, browsing, and working with items in collections. B. Search Click an option to specify your search preference. Search across all fields within collections or selected fields within collections. The default mode searches across all fields. C. Search Operators Use the pulldown list to choose from the types of queries available. You may choose to search for all of the words, the exact phrase, any of the words, none of the words, or some combinations thereof. D. Search Text Boxes Type your search terms in the appropriate text boxes. E. Field Names Use the pull down lists to specify which field or fields you want to search. F. Show Terms Link The Show Terms text link is available only when searching a single collection. Click Show Terms to open a list of indexed words that appear in the field you selected from the Field Names pulldown list. Double-click a word in the index list to automatically place the word in a Search Text Box. Click Search. G. + More Fields| - Fewer Fields Add more search fields by clicking More Fields. Reduce the number of search fields by clicking Fewer Fields. You can have as many a four fields, and as few as one. H. Search Button Click Search when you have finished specifying your search criteria. I. Clear Button Click Clear to reset all the search fields. J. Available and Selected Collections Depending on the number of available collections, you'll see either a check box or list box option for selecting collections. If check boxes: choose which collections to search by clicking check boxes next to collection names. To remove a collection from your search, uncheck the box. If list boxes: select a collection name and click Add. Collections will appear in the Selected collection list box. To select multiple collections from a list box, press CTRL from your keyboard while selecting collection names. Click Add or Remove.
Using Advanced Search
Use Advanced Search
The search options presented differ based on your initial choice to search Across all fields or Selected fields. The default selection is to search across all fields. Each letter below corresponds to a definition of that element.
Search Across All Fields
Figure 1 - Search Across All Fields image
A. Global Navigation Bar Global navigation for searching, browsing, and working with items in collections. B. Search Click an option to specify your search preference. Search across all fields within collections or selected fields within collections. The default mode searches across all fields. C. Search Operators These are the types of queries available. You may choose to search for all of the words, the exact phrase, any of the words, none of the words, or a combination thereof. D. Search Text Boxes Type your search terms in the appropriate text boxes. E. Search Button Click Search when you have finished specifying your search criteria. F. Clear Button Click Clear to reset all the search fields. G. Available and Selected Collections Depending on the number of available collections, you'll see either a check box or list box option for selecting collections. If check boxes: choose which collections to search by clicking check boxes next to collection names. To remove a collection from your search, uncheck the box. If list boxes: select a collection name and click Add. Collections will appear in the Selected collection list box. To select multiple collections from a list box, press CTRL from your keyboard while selecting collection names. Click Add or Remove.
B. Search Click an option to specify your search preference. Search across all fields within collections or selected fields within collections. The default mode searches across all fields.
C. Search Operators These are the types of queries available. You may choose to search for all of the words, the exact phrase, any of the words, none of the words, or a combination thereof.
D. Search Text Boxes Type your search terms in the appropriate text boxes.
E. Search Button Click Search when you have finished specifying your search criteria.
F. Clear Button Click Clear to reset all the search fields.
G. Available and Selected Collections Depending on the number of available collections, you'll see either a check box or list box option for selecting collections.
Search Selected Fields
Figure 2 - Search Selected Fields image
A. Global Navigation Bar Global navigation for searching, browsing, and working with items in collections. B. Search Click an option to specify your search preference. Search across all fields within collections or selected fields within collections. The default mode searches across all fields. C. Search Operators Use the pulldown list to choose from the types of queries available. You may choose to search for all of the words, the exact phrase, any of the words, none of the words, or some combinations thereof. D. Search Text Boxes Type your search terms in the appropriate text boxes. E. Field Names Use the pull down lists to specify which field or fields you want to search. F. Show Terms Link The Show Terms text link is available only when searching a single collection. Click Show Terms to open a list of indexed words that appear in the field you selected from the Field Names pulldown list. Double-click a word in the index list to automatically place the word in a Search Text Box. Click Search. G. + More Fields| - Fewer Fields Add more search fields by clicking More Fields. Reduce the number of search fields by clicking Fewer Fields. You can have as many a four fields, and as few as one. H. Search Button Click Search when you have finished specifying your search criteria. I. Clear Button Click Clear to reset all the search fields. J. Available and Selected Collections Depending on the number of available collections, you'll see either a check box or list box option for selecting collections. If check boxes: choose which collections to search by clicking check boxes next to collection names. To remove a collection from your search, uncheck the box. If list boxes: select a collection name and click Add. Collections will appear in the Selected collection list box. To select multiple collections from a list box, press CTRL from your keyboard while selecting collection names. Click Add or Remove.
C. Search Operators Use the pulldown list to choose from the types of queries available. You may choose to search for all of the words, the exact phrase, any of the words, none of the words, or some combinations thereof.
E. Field Names Use the pull down lists to specify which field or fields you want to search.
F. Show Terms Link The Show Terms text link is available only when searching a single collection. Click Show Terms to open a list of indexed words that appear in the field you selected from the Field Names pulldown list. Double-click a word in the index list to automatically place the word in a Search Text Box. Click Search.
G. + More Fields| - Fewer Fields Add more search fields by clicking More Fields. Reduce the number of search fields by clicking Fewer Fields. You can have as many a four fields, and as few as one.
H. Search Button Click Search when you have finished specifying your search criteria.
I. Clear Button Click Clear to reset all the search fields.
J. Available and Selected Collections Depending on the number of available collections, you'll see either a check box or list box option for selecting collections.
Viewing Results Search results are presented in alphabetical order, by title. Results may be viewed up to four different ways. Grid- displays up to five fields. Hyperlinked column headers indicate that search results can be sorted. Thumbnails- displays a thumbnail image and the item title. Bibliographic- displays text from up to five fields without images. Titles- displays only item titles. Hyperlinked column headers indicate that search results can be sorted. To view an item within the search results, click on a thumbnail image. Click on a letter to link to the definition of that element: Figure 3 - Search Results image A. Global Navigation Bar Global navigation for searching, browsing, and working with items in collections. B. Search Results Displays the number of items in the collection(s) that match your search criteria. C. Search Again Button Returns to the Advanced Search page and retains collection and preference settings from the previous search. D. View Options Use the buttons labeled Grid, Thumbnails, Bibliographic and Titles to view your search results. Each option presents a different view of the results. Grid view shows up to five fields. Thumbnail view displays larger thumbnail images than the grid view along with the item title. Bibliographic view is simply a text based view of item titles and metadata. Search keywords are bolded. Titles view displays only the titles of items. E. Column Titles When column titles are hyperlinked, they can be used to sort your results. F. Check Boxes Use the check boxes to add a selection of items to My Favorites within CONTENTdm then click one of the buttons at the bottom of your search results to add or clear the selected items. G. Select All, Clear All, Add Selected Items to Favorites Use these buttons to add items to your favorites. Select All activates all the check boxes on the current page. Clear All removes all checks from the check boxes. To add items to CONTENTdm Favorites check the boxes next to the items you want (or click Select All to check all items on the page) then click Add to Favorites. See My Favorites for more information. H. Prev and Next Page If your search produces more results than can be displayed on a single page, click Next or Previous to view other results pages. I. Page Navigation If your search produces more results than can be displayed on one page, click the hyperlinked page numbers to view other results pages. Zoom and Pan Zoom and pan options may be available when viewing some collections. Click zoom in or out to magnify or reduce the view. The zoom percentage is displayed in the text box. Click the arrows to move left, right, up, or down within an image. Click the page icons to view an image at 100 percent, view the entire image, or view the image within the page width. Additionally, when the zoom and pan toolbar is visible you can click within the image to zoom in and center the view.
Viewing Results
Search results are presented in alphabetical order, by title. Results may be viewed up to four different ways.
Click on a letter to link to the definition of that element:
Figure 3 - Search Results image
A. Global Navigation Bar Global navigation for searching, browsing, and working with items in collections. B. Search Results Displays the number of items in the collection(s) that match your search criteria. C. Search Again Button Returns to the Advanced Search page and retains collection and preference settings from the previous search. D. View Options Use the buttons labeled Grid, Thumbnails, Bibliographic and Titles to view your search results. Each option presents a different view of the results. Grid view shows up to five fields. Thumbnail view displays larger thumbnail images than the grid view along with the item title. Bibliographic view is simply a text based view of item titles and metadata. Search keywords are bolded. Titles view displays only the titles of items. E. Column Titles When column titles are hyperlinked, they can be used to sort your results. F. Check Boxes Use the check boxes to add a selection of items to My Favorites within CONTENTdm then click one of the buttons at the bottom of your search results to add or clear the selected items. G. Select All, Clear All, Add Selected Items to Favorites Use these buttons to add items to your favorites. Select All activates all the check boxes on the current page. Clear All removes all checks from the check boxes. To add items to CONTENTdm Favorites check the boxes next to the items you want (or click Select All to check all items on the page) then click Add to Favorites. See My Favorites for more information. H. Prev and Next Page If your search produces more results than can be displayed on a single page, click Next or Previous to view other results pages. I. Page Navigation If your search produces more results than can be displayed on one page, click the hyperlinked page numbers to view other results pages.
B. Search Results Displays the number of items in the collection(s) that match your search criteria.
C. Search Again Button Returns to the Advanced Search page and retains collection and preference settings from the previous search.
D. View Options Use the buttons labeled Grid, Thumbnails, Bibliographic and Titles to view your search results. Each option presents a different view of the results.
F. Check Boxes Use the check boxes to add a selection of items to My Favorites within CONTENTdm then click one of the buttons at the bottom of your search results to add or clear the selected items.
G. Select All, Clear All, Add Selected Items to Favorites Use these buttons to add items to your favorites. Select All activates all the check boxes on the current page. Clear All removes all checks from the check boxes. To add items to CONTENTdm Favorites check the boxes next to the items you want (or click Select All to check all items on the page) then click Add to Favorites. See My Favorites for more information.
H. Prev and Next Page If your search produces more results than can be displayed on a single page, click Next or Previous to view other results pages.
I. Page Navigation If your search produces more results than can be displayed on one page, click the hyperlinked page numbers to view other results pages.
Zoom and Pan
Zoom and pan options may be available when viewing some collections.
Click zoom in or out to magnify or reduce the view. The zoom percentage is displayed in the text box.
Click the arrows to move left, right, up, or down within an image.
Click the page icons to view an image at 100 percent, view the entire image, or view the image within the page width.
Additionally, when the zoom and pan toolbar is visible you can click within the image to zoom in and center the view.
Viewing Compound Objects Documents or multi-sided objects are displayed in viewers that provide additional navigation appropriate to the item being viewed. Click on a letter to link to a definition of that element: Figure 4 - Compound Objects image A. Global Navigation Global navigation for searching, browsing, and working with items in collections. B. Doc Description/Item Description View descriptive information about the complete document or item. C. Page Description View descriptive information about a single page or view of an item. D. Page & Text/Both Sides If a transcription of the page is available, you can view the page image and a transcript of the page, side-by-side. Or both sides of a two-sided object can be viewed at once. E. Back to Search Results Click Back to Search Results to return to the results page. F. Search this Document If full text searching has been enabled by the creators of the collection, you can search for words within a document. Type search words in the text box and click Search. An asterisk appears next to each page within the document that contains the word you searched for. G. Add Doc to Favorites/Add Item to Favorites Add the complete document or item to My Favorites. H. Add Page to Favorites/Add Side to Favorites Add the current page or side to My Favorites. I. Prev Page and Next Page Go to the previous or next page within the document. J. Document Navigation Use the links in this section to navigate to specific pages or sides within the document or item.
Viewing Compound Objects
Documents or multi-sided objects are displayed in viewers that provide additional navigation appropriate to the item being viewed.
Click on a letter to link to a definition of that element:
Figure 4 - Compound Objects image
A. Global Navigation Global navigation for searching, browsing, and working with items in collections. B. Doc Description/Item Description View descriptive information about the complete document or item. C. Page Description View descriptive information about a single page or view of an item. D. Page & Text/Both Sides If a transcription of the page is available, you can view the page image and a transcript of the page, side-by-side. Or both sides of a two-sided object can be viewed at once. E. Back to Search Results Click Back to Search Results to return to the results page. F. Search this Document If full text searching has been enabled by the creators of the collection, you can search for words within a document. Type search words in the text box and click Search. An asterisk appears next to each page within the document that contains the word you searched for. G. Add Doc to Favorites/Add Item to Favorites Add the complete document or item to My Favorites. H. Add Page to Favorites/Add Side to Favorites Add the current page or side to My Favorites. I. Prev Page and Next Page Go to the previous or next page within the document. J. Document Navigation Use the links in this section to navigate to specific pages or sides within the document or item.
B. Doc Description/Item Description View descriptive information about the complete document or item.
C. Page Description View descriptive information about a single page or view of an item.
D. Page & Text/Both Sides If a transcription of the page is available, you can view the page image and a transcript of the page, side-by-side. Or both sides of a two-sided object can be viewed at once.
E. Back to Search Results Click Back to Search Results to return to the results page.
F. Search this Document If full text searching has been enabled by the creators of the collection, you can search for words within a document. Type search words in the text box and click Search. An asterisk appears next to each page within the document that contains the word you searched for.
G. Add Doc to Favorites/Add Item to Favorites Add the complete document or item to My Favorites.
H. Add Page to Favorites/Add Side to Favorites Add the current page or side to My Favorites.
I. Prev Page and Next Page Go to the previous or next page within the document.
J. Document Navigation Use the links in this section to navigate to specific pages or sides within the document or item.
My Favorites Using My Favorites requires cookies. If your Web browser settings do not allow cookies to be saved on your computer, you may not be able to use My Favorites without changing your Web browser's privacy settings. Any media file within CONTENTdm can be added to your CONTENTdm Favorites for viewing, e- mailing, saving to your local machine, or posting to Web sites. When you view collections in CONTENTdm, simply click on My Favorites to review or edit your personal favorites. Items can be added to My Favorites when you search or browse a CONTENTdm collection. The option to add an item to your Favorites is available any time you view an item or its description. To Add Items to My Favorites: When you open an item to view it, the link to add items to My Favorites appears in the upper left corner of the display page. Click Add to Favorites. The item and the item description are added to My Favorites. When viewing documents, add single pages by clicking Add Page to Favorites or add whole documents to My Favorites by clicking Add Doc to Favorites. Click Back to Search Results to return to browsing or searching. To Add Multiple Items to My Favorites: From the browse or search results view, place a check in the checkboxes to the left of the desired items, or click Select All located at the bottom left of the Web page. Then, click Add to Favorites. Only the items on the current Web page may be added to My Favorites. For example, you cannot select items on one results page and move to another page to select more items before adding to My Favorites. Using and Managing My Favorites Once you have added items to My Favorites you can view images as slide shows, compare images, delete selected items, or change the order of items within your Favorites page. This does not affect the collection itself. Up to 100 items may be saved to your Favorites. For each item that has been added to My Favorites, a thumbnail image is displayed. Click the thumbnail image to access the corresponding item. To View as Slide Show: From the top toolbar of the My Favorites page, click View as Slide Show. The slide show viewer opens. Click Next or Previous to move through the images in your slide show. To view the item metadata, click Metadata. To compare the current image with the following image, click Compare. To jump to a specific item, use the pull down list. Close the slide show viewer to return to My Favorites. Note: Only images (such as GIF, JPG) or PDF can be viewed in the slide show. Compound documents, audio, and video files cannot be viewed in the slide show. To Compare Images: Use the pulldown lists in the Compare section of My Favorites page to specify items you want to compare, then click Compare. The comparison window opens. To compare other items in My Favorites, use the pulldown lists at the top of the comparison window to select the corresponding item number. Note: Only images (such as TIFF, JPEG) or PDF can be viewed in the compare mode. Compound documents, audio, video, and some types of full resolution files cannot be viewed in the comparison view. If an item cannot be viewed in the compare mode, item numbers are grayed-out. To Remove Images: Below the items in My Favorites is the Remove section. From the pulldown list, select the number of the image you wish to remove. To remove multiple items, use your mouse to select items form the pulldown list while pressing the Ctrl key until all desired items have been selected. To remove all items from My Favorites select the words All Items from the bottom of the pulldown list. Click Remove. A confirmation message appears. Click OK. This removes the image from My Favorites, but will not remove any images from their collections. To Move Images: Below the items in My Favorites is the Move section. From the first pulldown list, select the number that corresponds to the image you wish to move. In the second pulldown list, select the number of the new position where you want to move the image. Click Move. A confirmation message appears. Click OK. Publishing and Saving My Favorites My Favorites can be saved or published for course lectures, posting to Web sites, or e- mailing. As long as the CONTENTdm Server is accessible to the recipient, the items contained on a published page may be viewed by simply clicking on the thumbnails. To Publish Favorites: From My Favorites page, scroll down to the Create Web Page section. Type a name for your Favorites in the text box (if you do not enter a name the file will be saved with the default name "My Favorites"). Click Create. A new Web page opens. Figure 5 - Create Favorites image From the File menu in the Web browser toolbar, click Save As:. Figure 6 - Save As image Choose Web Page, HTML only as the file type and select a location to save the file. In this way you may create multiple Favorites pages and save them locally. Figure 7 - My Favorites image To edit a Favorites Web page you have published or to resave a published page as your Favorites follow the steps below. To Replace Existing Favorites: To edit a published Favorites Web page or save someone else's published Favorites Web page as your own you must replace your existing My Favorites with the published page. To do this: Open the published Web page. Click the Make Favorites button located at the bottom of the published page. Any existing items saved in My Favorites will be overwritten and replaced with the current page. Clicking Make Favorites stores all of the items shown on the page in CONTENTdm Favorites for the creator or the recipient (provided the CONTENTdm Server is accessible to the recipient). Items can be compared, moved, or removed using the tools on the CONTENTdm My Favorites page.
My Favorites
Using My Favorites requires cookies. If your Web browser settings do not allow cookies to be saved on your computer, you may not be able to use My Favorites without changing your Web browser's privacy settings.
Any media file within CONTENTdm can be added to your CONTENTdm Favorites for viewing, e- mailing, saving to your local machine, or posting to Web sites. When you view collections in CONTENTdm, simply click on My Favorites to review or edit your personal favorites.
Items can be added to My Favorites when you search or browse a CONTENTdm collection. The option to add an item to your Favorites is available any time you view an item or its description.
To Add Items to My Favorites: When you open an item to view it, the link to add items to My Favorites appears in the upper left corner of the display page. Click Add to Favorites. The item and the item description are added to My Favorites. When viewing documents, add single pages by clicking Add Page to Favorites or add whole documents to My Favorites by clicking Add Doc to Favorites. Click Back to Search Results to return to browsing or searching. To Add Multiple Items to My Favorites: From the browse or search results view, place a check in the checkboxes to the left of the desired items, or click Select All located at the bottom left of the Web page. Then, click Add to Favorites. Only the items on the current Web page may be added to My Favorites. For example, you cannot select items on one results page and move to another page to select more items before adding to My Favorites.
Once you have added items to My Favorites you can view images as slide shows, compare images, delete selected items, or change the order of items within your Favorites page. This does not affect the collection itself.
Up to 100 items may be saved to your Favorites. For each item that has been added to My Favorites, a thumbnail image is displayed. Click the thumbnail image to access the corresponding item.
To View as Slide Show: From the top toolbar of the My Favorites page, click View as Slide Show. The slide show viewer opens. Click Next or Previous to move through the images in your slide show. To view the item metadata, click Metadata. To compare the current image with the following image, click Compare. To jump to a specific item, use the pull down list. Close the slide show viewer to return to My Favorites. Note: Only images (such as GIF, JPG) or PDF can be viewed in the slide show. Compound documents, audio, and video files cannot be viewed in the slide show. To Compare Images: Use the pulldown lists in the Compare section of My Favorites page to specify items you want to compare, then click Compare. The comparison window opens. To compare other items in My Favorites, use the pulldown lists at the top of the comparison window to select the corresponding item number. Note: Only images (such as TIFF, JPEG) or PDF can be viewed in the compare mode. Compound documents, audio, video, and some types of full resolution files cannot be viewed in the comparison view. If an item cannot be viewed in the compare mode, item numbers are grayed-out. To Remove Images: Below the items in My Favorites is the Remove section. From the pulldown list, select the number of the image you wish to remove. To remove multiple items, use your mouse to select items form the pulldown list while pressing the Ctrl key until all desired items have been selected. To remove all items from My Favorites select the words All Items from the bottom of the pulldown list. Click Remove. A confirmation message appears. Click OK. This removes the image from My Favorites, but will not remove any images from their collections. To Move Images: Below the items in My Favorites is the Move section. From the first pulldown list, select the number that corresponds to the image you wish to move. In the second pulldown list, select the number of the new position where you want to move the image. Click Move. A confirmation message appears. Click OK.
To Compare Images:
To Remove Images:
My Favorites can be saved or published for course lectures, posting to Web sites, or e- mailing. As long as the CONTENTdm Server is accessible to the recipient, the items contained on a published page may be viewed by simply clicking on the thumbnails.
To Publish Favorites: From My Favorites page, scroll down to the Create Web Page section. Type a name for your Favorites in the text box (if you do not enter a name the file will be saved with the default name "My Favorites"). Click Create. A new Web page opens. Figure 5 - Create Favorites image From the File menu in the Web browser toolbar, click Save As:. Figure 6 - Save As image Choose Web Page, HTML only as the file type and select a location to save the file. In this way you may create multiple Favorites pages and save them locally. Figure 7 - My Favorites image To edit a Favorites Web page you have published or to resave a published page as your Favorites follow the steps below. To Replace Existing Favorites: To edit a published Favorites Web page or save someone else's published Favorites Web page as your own you must replace your existing My Favorites with the published page. To do this: Open the published Web page. Click the Make Favorites button located at the bottom of the published page. Any existing items saved in My Favorites will be overwritten and replaced with the current page. Clicking Make Favorites stores all of the items shown on the page in CONTENTdm Favorites for the creator or the recipient (provided the CONTENTdm Server is accessible to the recipient). Items can be compared, moved, or removed using the tools on the CONTENTdm My Favorites page.
Figure 5 - Create Favorites image
Figure 6 - Save As image
Figure 7 - My Favorites image
To Replace Existing Favorites:
To edit a published Favorites Web page or save someone else's published Favorites Web page as your own you must replace your existing My Favorites with the published page. To do this:
